6th Class Computers Science Microsoft Word Working with Word Processing 2013

Working with Word Processing 2013

 

Introduction

Microsoft word 2013 is a word processing program that is used to create professional - looking documents such as reports, resumes, letters, memos and newsletters.

 

By using Word, it is easy to efficiently create a wide range of business and personal documents, from the simplest letter to the most complex report. Word includes many desktop publishing features that you can use to enhance the appearance of documents so that they are visually appealing and easy to read.

 

Using MS-Word you can performs that following functions:

 

v  Create professional looking documents.

v  Change selection preferences.

v  Customize Auto Correct.

v  Learn how well you can write (technically).

v  Make comments and suggestions.

v  Spelling and Grammar check in a document.

v  Inserting picture in a document.

v  Inserting table and chart in a document.

 

Starting MS-Word

 

To start MS-Word, follow the following steps:

 

v  Click start button.

v  Select All Apps.

v  Click Microsoft Office 2013 and select Word 2013.

Or

v  Type the 'winword', in cortana in 'type here to search' box.

 

MS-Word Windows 2013

 

 

Features of MS-Word 2013

 

Title bar 

 

This bar is located at the top of the window and displays the name of the document which is active.

 

Minimize Button

 

This button is located on the upper right corner of the window. It is the first button of existing three buttons.

 

Maximize/Restore

 

This button is also located on the upper right corner of the window. It is the second button of existing three buttons. It basically changes the size of the window.

 

Document Close Button

 

This button is located on the upper right corner of the window. It is the third button of existing three buttons. It is basically used for closing the document on window.

 

Menu Bar 

 

It is the list of main menu choices located below the title bar.

 

Scroll Bar  

 

It allows scrolling the document up and down or from left to right. There are two types of scroll bar: vertical and horizontal.

 

Status Bar

 

It displays information about the active document, such as current line number, column number or page number. It is located across the bottom of the application window.

 

Text Area

The place where you enter your text document is referred as Text Area. The text area of a document in print layout preview is bounded with both vertical and horizontal rulers, horizontal and vertical scroll bars.

 

 

Formatting MS-Word Document Tools

Word 2013 includes Font, Font size, Font color, and Font style and effect. The Font group on the Home tab of the Ribbon contains the most commonly used text formatting commands.

 

 

Formatting of word document includes

 

v  Font

v  Font style

v  Size

v  Font color

v  Underline style

v  Underline color

v  Effects

 

 

To apply any formatting option on text do the following:

 

v  Select the text in the document.

v  Select Home tab à font group.

 

Font dialog box can be opened by clicking the dialog box launcher in the font group.

 

Font

 

To apply different font, follow the following steps:

 

v  Select the text that you want to format.

v  On the font option select the desired font from the list.

 

 

Font Style

 

To apply different font style, follow the following steps:

 

v  Select the text that you want to format.

v  On the font style option, select the desired font from the list.

 

 

Size

 

To apply different font size, follow the following steps:

 

v  Select the text for which you want to change the size.

v  Select the size.

 

 

Font Color

 

To apply different font colors, follow the following steps:

 

v  Select the text on which you want to apply color.

v  Select the color from font color.

 

 

Underline style and Underline Color

 

To apply different underline style and underline color, follow the following steps:

 

v  Select the text on which you want to apply underline with underline color.

v  Select the underline style with underline color option.

 

                    

 

Effects

 

To apply different effects follow the following steps:

 

v  Select the text on which you want to apply different effects. Effects list is a follows:

 

Action	Purpose
Strike through	It strikes the word. (Computers)
Double strike through	It double strikes the word. (Computers)
Super script	It positions number or text slightly higher than the text on the line.
Sub script	It positions number or text slightly lower than the text on the line.
Small caps	It capitalize letters.
All Caps	It capitalize all letters.
Hidden	If you have confidential information in a document or text that you do not want others to see you can hide the text.

 

Some other options in the group:

 

Symbol	Name	Purpose
	Font	It apply different font on selected text to you text.
	Size	It makes the selected text size increase or decrease.
	Increase Font Size	It makes the selected text size increase.
	Decrease Font Size	It makes the selected text to you text.
	Change Case	Change the selected text in: Upper Case: Example (COMPUTER). Lower Case: Example (computer). Sentence case: example (computer is an electronic machine Capitalize Each word: example (computer is a electronic machine ) tOGGLE Case: Example (cOMPUTER iS aN eLECTRONIC   mACHINE).
	Clear formatting	It clear, all the formatting you applied on selected text and makes your selected text in normal format.
B	Bold	It makes the selected text bold. Example COMPUTER.
I	Italic	It makes the selected text italic. Example COMPUTER.
U	Underline	It underlines the selected text. Example computer
abc	Strike though	It strikes and places letters or numbers the word. Example COMPUTER
X2	Sub-script	It makes the slightly lower than the text on line.
X2	Super-script	It makes the slightly higher than the text on line.
	Text effected and typography	It applies the Text effect on selected text in the form of Outline, Shadow Reflection, Glow.
	Text highlighting	It makes the selected text as highlighted.
	Front color	It applies the different color on selected text.

 

Paragraph

Paragraph is a collection of words and sentences. Paragraph formatting involves text, alignment, setting margins and line spacing. To apply formatting option the text should be selected.

 

 

Bullets

Microsoft word enables the feature to insert bullet and number list in a document.

 

v  To insert a bulleted list, Select the text and click the Bulleted List button on the Ribbon.

 

 

v  To insert a numbered list, select the text and click the Numbered List button on the Ribbon.

v  You can also change the bullet image and numbering format using the Bullets and Numbering dialog box.

 

To change the bullet image and numbering format:

 

v  Select Home tab > Paragraph group > Bullets and Numbering or right-clicking within the list and select Bullets and Numbering from the shortcut menu to display the Bullets and Numbering dialog box.

v  To select a bullet style, click the Bulleted tab. Select the list style from one of the seven choices given or click Picture to choose a different icon. Click Numbered tab to choose a numbered list style.

v  Click OK.

 

Increase/Decrease Indent

It is used to set the margin from left and right side.

 

v  Click the  increase indent button in the paragraph group on the Home Tab to increase the indent.

v  Click the  Decrease indent button in the paragraph on the Home Tab to decrease the indent.

 

Paragraph Alignment

The Paragraph alignment option is used to align each line of the paragraph.

 

v  Align left : Aligns the text at the left margin. The shortcut key of left align is Ctrl+L.

v  Center : Centers the text between the left and center margin. The shortcut of center align is Ctrl+E.

v  Alight Right: Aligns the text at the right margin. The shortcut of right align is Ctrl+R.

v  Align Justify :     Aligns the text at both left and right margins. The shortcut of justify align is ctrl+J

 

Line Spacing

  Line spacing option is used to set the space between the lines of text in a paragraph. In word 2013, the default spacing is 1.08 line and 8 points after each paragraph.

 

Steps to apply line spacing

 

v  Select the text or paragraph on which you want to apply line spacing.

v  Click on home tab and select line space from paragraph group.

v  Select the desired line spacing from drop down list.

 

Find and Replace

MS-Word offers several options for locating specific content in your document. You can search for it and replace items in it such as text, images or paragraphs.

 

Steps to use 'Find' command in MS-Word 2013:

Find feature is very useful to search for a particular word or phrase through lengthy documents.

 

v  On the Home tab select Find option from editing group.

v  On the left hand side, in navigation pane, type any word which you want to search from the current document.

v  Now the search word is shown highlighted.

 

Steps to use 'Replace' command in MS-Word 2013:

The Replace command is used to replace any particular word within a document. This feature is very useful when you have made a mistake repeatedly throughout your document.

 

v  On the Home tab select Replace option from editing group.

v  The replace dialog box will appear on your screen.

v  In Find What: type any word which you to want replace.

v  In Replace With: type the word which you want to replace with existing word.

v  Click Replace button to replace or click Replace All button to replace all the word with that word.

 

Shortcut Keys in MS-Word 2013

 

Shortcut	Description
Ctrl + N	Open new word document
Ctrl + A	Select all contents in the word document
Ctrl + C	Copy the selected content
Ctrl + X	Cut the selected content
Ctrl + V	Paste the selected content
Ctrl + B	Bold highlighted selection
Ctrl + I	Italic highlighted selection
Ctrl + U	Underline highlighted selection
Ctrl + S	Save the open document
Ctrl + P	Open print dialog box
Ctrl + Z	Undo last action
Ctrl + L	Left Alignment
Ctrl + E	Centre Alignment
Ctrl + R	Right Alignment
Ctrl + J	Justify Alignment. This will align the document equally from both side
Ctrl + D	Open Font dialog box
Ctrl + Page up	Move up one by one page
Ctrl + Page down	Move down one by one page
Ctrl + Home	Move to the beginning of the document

 

 

Shortcut	Description
Ctrl + End	Move to the end of the document
Ctrl + [	Decrease Font size of the selected word
Ctrl + ]	Increase Font size of the selected word
Ctrl - =	Subscript_
Ctrl + Shift + +	Superscript
Down Arrow or Enter	Move downward, one line at a time
Up Arrow	Move upward, one line at a time
Right Arrow Left Arrow	Move to right side one by one word Move to left side one by one word
Page up	Move up, one page at a time
Page down	Move down one page at a time
Ctrl + Down Arrow	Move in downward direction line by line
Ctrl + up Arrow	Move in upward direction line by line
Ctrl + Right Arrow	Move to next word in a row to right side
Ctrl + Left Arrow	Move to next word in a row to left side
Backspace	Delete character to the left of the cursor
F1	Help
F5	Go to page number dialogue box will be opened
F6	Navigation (containing Headings, Pages and Results will be displayed based on search criteria in search box)
F7	Spell check
F 12	Save As
Alt + F4	Close open document
	Note: F means function key