7th Class Computers Science Windows Exploring Managing File and Folder

   Managing File and Folder  

     File

File is collection of meaningful information, pictures and objects. There are various types of file, such as text file, picture file and sound file. For example, notepad file will be collection of text, an image file, such as -gif, Jpeg file is collection of picture. Shortcut for text file is .txt. We can save files into a folder. The file name must be unique in a folder. A file name can contain up to 255 characters.  

   Folder

Folder works similar to a directory in DOS. It is a collection of files and other folders. Windows allows you to rename, move or delete the folders. One folder does not have duplicate name file. File name must be unique in single folder.  

   Creating a File and a Folder  

   To create a file and a folder: 

• On the Desktop, double-click My Computer to open the My Computer window.
• Double-click the disk drive or folder in which you want to create a folder. The drive or folder opens.
• On the File menu select New and then click File / Document to create a file or Folder.
• Type the folder name and then press Enter.
• The new folder will appear on selected location.  

  Copying a File or Folder  

   To copy a file or folder: 

• Open My Computer and click file or folder you want to copy.
• On the Edit menu in the Menu Bar, click Copy or press Ctrl + c key.
• Open the folder or disk where you want to put the copy.
• On the Edit menu, click Paste or press Ctrl + v key.

If you want to copy more than one file or folder then you need to hold down the Ctrl key on your Key Board, and click the items you want to copy. Press the Ctrl + v key.  

    Deleting a File or Folder  

     To delete a file or folder:   

• In My Computer or Windows Explorer, click file or folder you want to delete.
• On the File menu, click Delete.

When you click delete option the file is stored in Recycle Bin simultaneously. If you want to delete a file permanently you need to:

• Select the file
• Press Shift + Delete key.  

   Renaming a File or Folder

The file name must be unique in a folder. A file name can contain up to 255 characters, including spaces. It cannot contain the following characters:

\ / : * ? * < > |

To rename a file or folder: 

• In My Computer or Windows Explorer, click file or folder you want to rename.
• On the File menu, click Rename.
• Type the new name, such as student file and press Enter key.    

  Moving a File or Folder  

  To move a file or folder: 

• In My Computer or Windows Explorer, click file or folder you want to move.
• On the Edit menu, click Cut or press the Ctrl + x key.
• Open the folder where you want to put the file or folder.
• On the Edit menu, click Paste or press the Ctrl + v key.

If you want to select more than one file or folder, hold down the CTRL key, and then click the items you want to move from the present location to some other location.  

 Steve develops a word document. He wants to save this file on hard disk. Which one of the following characters Steve can use while naming a file?

(A) *                                                                     

(B) /

(C) ?                                                                      

(D) >

(E) None of these  

Answer: (e)

Explanation

Correct Option:

(A) File name does not contain the following characters: \ / : * ? " < > |

Incorrect Options:

Therefore, option (E) is correct and rest of the options is incorrect. ,    

 Windows OS allows deleting file permanently and temporary. Temporary deleting means a copy of file is saved in recycle bin. Which one of the following options allows you to delete a file permanently?

(A) Delete                                          

(B) Ctrl + Delete

(C) Shift + Delete                                            

(D) Enter

(E) None of these  

Answer: (c)

Explanation

Correct Option:

(C) Shift + Delete allow deleting any file or folder permanently.

Incorrect Options:

(A) While deleting a file using Delete key it is stored in recycle bin. Therefore, option (C) is correct and rest of the options is incorrect.  

 Which one of the following statements is not true about folder?

(A) Folder contains more than one file

(B) Folder name does not contain*

(C) One folder can contain two file of same name

(D) All of these                                                 

(E) None of these  

Answer: (c)

Explanation

Correct Option:

(C) One folder can not contain two files of same name.

Incorrect Options:

Therefore, option (C) is correct and rest of the options is incorrect.