7th Class Computers Science Microsoft Word Saving a Document

   Saving a Document

MS Word allows you to save your document permanently. Word enables the Save or Save As command that a lows saving a document. You can save your document permanently on any location of hard disk. The Save As command can be used in three cases.                  

 These three cases are the following: 

• To save a document for the first time.
• To save a document with a new/another name.
• To save a document at a different location.

The Save command allows you to save a document with its current name at its en-rent location. The Save command updates a saved document.  

   The following are the steps to use the Save command: 

• Click File  Save  

  To save a new document you need to apply the following steps: 

• Click File  Save As to display the Save As dialog box, as shown in the following figure:   
• Select the appropriate location where the document needs to be saved by selecting a folder from the Save In drop-down list.
• In the File name text box, type the name of the file and click Save.    

  MS Word also provides the following alternative methods for saving the document: 

• Click Save on the Standard toolbar.
• Press Ctrl + S shortcut key  

  Opening a Document

MS Word enables to open saved document easily. When you open a file, Microsoft Word places a copy of the file in an active document window.                    

   To open a document: 

• Select File  Open or Press Ctrl + O key or click Open to display the Open dialog box, as shown in the given figure.
• Select the appropriate location where you want to save a file in the Look in drop-down list. Select the document that is to be opened and click Open.  

   Closing a Document

The Microsoft Word enables Close button to close a document. You can also close a document by selecting File Close.        

 Microsoft launches a series of MS Word. Each version is the enhanced version of older one. Which one of the following is the latest version of MS Word?

(A) Word 2003                                                  

(B) Word 2002

(C) Word 2007                                  

(D) Word 2010

(E) None of these  

Answer: (d)

Explanation

Correct Option:

(E) Word 2010 is the latest version of Word.

Incorrect Options: Therefore, option (E) is correct and Rest of the options is invalid because they all are old version of MS Word.    

 Which one of the following enables quick access to Word's most frequently used commands and utilities?

(A) Menu bar                                                    

(B) Rulers

(C) Standard toolbar                                      

(D) Scroll bar

(E) None of these

Answer: (c)                     

Explanation

Correct Option:

(C) Standard tool bar enables fast access to use some of the Word's most frequently used commands and utilities.

Incorrect Options:

(A) Menu bar lists the Microsoft Word menu choices. It is positioned below the title bar.

(B) Rulers provide ongoing page measurement as well as quick access to margins, tabs and indents.

(D) Scroll bar allows viewing different areas of the active document.    

 Hary wants to open his older project report document but his mouse is not working properly. Which one of the following short cut keys Hary can use to display Open dialog box?

(A) Shift + O                                                      

(B) Ctrl+ O

(C) Ctrl + C                                                          

(D) Shift + Ctrl+ O

(E) None of these  

Answer: (b)

Explanation

Correct Option:

(B) While pressing Ctrl + O short cut key it displays Open dialog box.

Incorrect Options:

Therefore, option (B) is correct and rest of the options is incorrect.